Email Communication Dialogues for English Learners
Dialogue 1: Student and Teacher – Asking About a Missing Assignment
Setting: Maria, a student, needs to email her teacher about a missing assignment after being absent.
Maria’s Email: To: johnson@school.com
Subject: Missing Assignment from Yesterday
Dear Mrs. Johnson,
I was absent from class yesterday because I had a doctor’s appointment. I heard from my classmate that we received a new homework assignment. Could you please tell me what pages I need to complete for tomorrow?
Thank you for your time.
Sincerely,
Maria Rodriguez
Mrs. Johnson’s Response: To: maria.rodriguez@student.school.com
Subject: Re: Missing Assignment from Yesterday
Dear Maria,
Thank you for reaching out about the assignment. Yesterday we covered Chapter 5 in the math textbook. Please complete pages 78-80, problems 1-15. The assignment is due tomorrow at the beginning of class.
If you have any questions about the problems, please let me know.
Best wishes,
Mrs. Johnson
Maria’s Follow-up Email: To: johnson@school.com
Subject: Re: Missing Assignment from Yesterday
Dear Mrs. Johnson,
Thank you so much for the information. I will complete pages 78-80 tonight and bring it to class tomorrow. I really appreciate your quick response.
Have a good evening!
Sincerely,
Maria Rodriguez
Dialogue 2: Two Students – Planning a Group Project Meeting
Setting: Alex and Lisa are classmates who need to coordinate a meeting for their science project.
Alex’s Email: To: lisa.chen@student.school.com
Subject: Science Project Meeting
Hi Lisa,
I hope you’re doing well! I wanted to talk to you about our science project on renewable energy. We need to meet soon to divide the work and plan our presentation.
Are you free this Saturday afternoon? We could meet at the library or at my house. Please let me know what works better for you.
Thank you,
Alex Thompson
Lisa’s Response: To: alex.thompson@student.school.com
Subject: Re: Science Project Meeting
Hello Alex,
Thanks for your email! I’m excited to work on this project with you. Saturday afternoon works perfectly for me.
I think the library would be a great place to meet because we can use their computers and find additional research materials. How about we meet at 2:00 PM at the main entrance?
I already have some ideas for our presentation. Should I bring my laptop?
Best regards,
Lisa Chen
Alex’s Confirmation Email: To: lisa.chen@student.school.com
Subject: Re: Science Project Meeting
Hi Lisa,
Perfect! Saturday at 2:00 PM at the library’s main entrance sounds great. Yes, please bring your laptop – that will be very helpful for our research.
I’ll bring my notebook with the project requirements and some articles I found about solar energy. This is going to be a great project!
See you Saturday!
Thank you,
Alex Thompson
Learning Points from These Dialogues:
Email Structure Elements:
- Subject Line: Clear and specific (e.g., “Missing Assignment from Yesterday,” “Science Project Meeting”)
- Greeting: Formal (“Dear Mrs. Johnson”) and informal (“Hi Lisa,” “Hello Alex”)
- Body: Complete sentences, polite tone, clear purpose
- Closing: Appropriate sign-offs (“Sincerely,” “Best wishes,” “Thank you”)
Key Vocabulary:
- Assignment, homework, absent, due date
- Meet, coordinate, divide work, presentation
- Research, materials, requirements
- Appreciate, response, information
Communication Skills:
- Asking for help politely
- Responding promptly and helpfully
- Confirming plans and details
- Expressing gratitude
- Being clear about time and location
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